Today’s free resource comes with a slight hitch. For you to receive this five-page PDF of e-mail best practices, you have got to have an empty inbox! Send us your screen print, get your reward!
After all, it is Clean Out Your Inbox Week, isn’t it?
Email that screen print to us at firstname.lastname@example.org, and we will send you a link for this five-page PDF, entitled “Reduce Your Email, Reclaim Your Productivity.”
Good stuff — we promise!
Urgent e-mails are toxic. For a workgroup to truly get anything done, everyone in that workgroup needs to stop using e-mail urgently. The best rule of thumb is that if anything is needed in under three hours, either pick up the phone, or visit. We have designed three different posters which say the same thing — “If you need it in less than three hours, pick up the phone!”
Click here to select the poster color combinations that work best for you.
Here is a sample:
If you haven’t done so already, take our spiffy online assessment of your e-mailing practices. 20 questions about your incoming e-mail management and 20 questions about your outgoing practices… how do you rate?
Click here to access the assessment that will open your eyes…
These are the same assessment questions that are contained in our book, Inbox Detox. But the great thing is that the online version will calculate your scores for you!
Is your inbox empty yet?
Here is an eight page, printable magazine entitled “E-mail Savvy,” that has a lot of great tips and information that will help you be more productive with your e-mail. Please feel free to pass it on to anyone who you think will benefit… Click here!
And if you’re interested in our 98 page Clean Out Your Inbox Week eKit,to help you “clean out” your work group, here is more information.
It’s Clean Out Your Inbox Week, and each day of this week we are providing our e-mailing friends and followers with free resources to spur them on to Inbox Zero.
Today’s offering is and 8 1/2 by 11poster that you can print and share with your workgroup. It outlines the 10 best practices of a positive e-mailing culture, so if everyone can follow these practices, you will all find greater productivity.
Here is the link for you to register to receive this complementary PDF. Print a lot of them, and place them all over your office!
Why should you want a clean inbox?
E-mail isn’t going anywhere. And the number of e-mail messages we receive will only grow. It is a real challenge to avoid being distracted by the urge to view or work on new e-mails, rather than working on truly important matters. Further, leaving messages in your inbox to remind you to complete tasks is akin to having that many items strewn over your desk in no organized fashion — no wonder people stress out when they open their inboxes first thing in the morning!
An empty inbox is the result of managing e-mail well. It doesn’t mean that you’ve worked every message, but it does mean that you have sorted every message into a folder that allows you to retrieve it when the time comes. By sorting e-mail to an “action folder” and setting a reminder for when you plan to return to it, you will go a long way towards managing your inbox, rather than having it manage you.
This is a very interesting post by Urlesque…
I agree with the first four — totally! The last one doesn’t work for me – I think it is really important to include your email address in your autosignature for a number of reasons, mostly to make it easy for your contacts to download all of your contact information. A second reason is because they can be highlighted and used on mobile apps. What do you think of these?
Need help planning and orchestrating your” Clean Out Your Inbox Week” Campaign?
Click here for tools you can use to promote a weeklong campaign that will go straight to your bottom line. The best resource is the” Clean Out Your Inbox Week” eKit. This is a downloadable resource that will save you time and creative effort in building the campaign that your organization needs.
The eKit provides a complete intra-company plan to launch a corporately sponsored “Clean Out Your Inbox Week” campaign. The kit is divided into two parts:
Part One illustrates just how much email addiction and email mismanagement affects the productivity and bottom line of a given business – and the results are overwhelming.
Part Two then demonstrates a practical solution to run a successful “Clean Out Your Inbox Week” campaign, from concept to launch to the evaluation phase. The eKit also comes complete with resources, such as sample press releases, posters, and company announcements, as well as a suggested timeline for the initiative.
Here are several tips for managing email when you are out:
- Let people know you are out of the office. When you know you will be gone, let people know, and to keep emails to only the “most important.” You’ll be amazed at how little email you will get.
- Use the “out-of-office” responder. Most email programs have a capability to automatically respond with an out of office notification. Be specific as to who can help in your absence, by giving phone and email references.
- Schedule time to catch up. You know that you will have email to read and handle. You know it will take longer than your normal time. Schedule it as one of the first things you do upon return.
- Have an assistant organize you. If you are lucky enough to have an assistant, have them categorize and organize your work for you. Depending on the level of capability, he or she can possibly handle several of your items.
From January 24-28, 2011, we are challenging businesses and organizations throughout the world to take control of their email and regain lost time and profits. Plan now to have your work group participate in a week of focus on email productivity. It is not just about clean inboxes, it is about collective best practices.
Over the past decade, email usage has surged to staggering figures. Now, it is estimated that 247 billion emails are sent each day. Put another way, email users worldwide produce messages greater in size than over 16,000 copies of the complete works of Shakespeare each second! The 2008 AOL Email Addiction Survey revealed that 62% of at-work email users check their work email over an average weekend and more than 50% of Americans check their work email while on vacation. These shocking statistics go on, and it’s clear that in the new decade, email users must take control their email before it controls them.
Email is a very effective communication tool upon which businesses rely heavily. However, we have developed a dependency on email that saps productivity. Many people can’t keep up with their inboxes and simply declare email bankruptcy.
This special week is listed in the 2011 Chases Calendar of Events - why not put it on your calendar?
“Clean Out Your Inbox Week” is a focused attempt to get businesses and organizations to work together to not only clean out their inboxes, but to take control of the e-mail Tiger that has invaded their business productivity. Whether the organization wants to set up their own program or use a tool that we have created – “Clean Out Your Inbox Week” eKit, the objective of this focused week is to help all participating organizations reclaim productivity that has been lost. Click here for tools to help you add megabucks to your bottom line…
And… Here ‘s lookin’ at your (empty) inbox!