Email Productivity Video Tip #8: One tip that will make your message read and understood

This one quick Inbox Detox Video Minute could change the way you write email messages forever. Watch as email productivity expert Marsha Egan shares an easy, yet little practiced way of assuring your request or conclusion is “gotten” by the reader.

Email Productivity Video #7: Is your inbox a chat room?

In this Inbox Detox Video minute, email productivity expert Marsha Egan shares her e productivity wisdom. Should email be used to brainstorm? To share multiple ideas? Watch and find out.

Entrepreneur Magazine: Achieve a Leaner Inbox With These 3 Fit Tips

Great article in Entrepreneur online. And yes, I was quoted! Yippee!

Here is the teaser – the link to the article is below.

“Americans spend north of $60 billion annually to shed extra pounds through gym memberships and diets. That got me thinking about the extra pounds in our inboxes and how we could shed some digital weight through a proactive email training program.

Email is essential to our personal and professional communication, but sometimes we let our inboxes get a tad soft around the middle. In fact, according to a recent My.com survey, 64 percent of U.S. Internet users have had to close an email account due to excessive spam.

After learning that statistic, I wanted to figure out a better way to keep my inbox fit. I chatted with verifiable email “personal trainers,” Marsha Egan, CEO of InboxDetox.com and author of Inbox Detox and the Habit of Email Excellence, …”

http://www.entrepreneur.com/article/237228

Email Productivity Video Tip #6 – Don’t Make it Dialogue when it Isn’t

This InboxDetox Video minute with email productivity expert Marsha Egan reveals a great tip that can help you decide when to email and when NOT to.

Email Productivity Video Tip #5 – Is Emailing after midnight productive?

In this InboxDetox.com Video minute, email productivity expert Marsha Egan discusses the pros and cons of sending emails after midnight. Is it the right thing to do? Is it a career strategy or blunder?

Email Productivity Video Tip #4: Call THEN Send

This InboxDetox.com Video minute helps us alert our recipients to an important email, when it is truly important. This tip with email productivity expert Marsha Egan is not only effective but the height of proper email etiquette!

Email Productivity Video Tip #3: Talk THEN Write

Here is your InboxDetox.com Video minute of wisdom on how to make the most of your time sharing ideas. We waste too much time writing long drawn out proposals! A great Inbox Detox minute with email productivity expert Marsha Egan that will save you time!

Email Productivity Video Tip #2: The Overall Time of The Transaction

Inbox Detox Video Minute #2. Here’s your InboxDetox.com Video minute on how to decide what communication tool is the best. Email, phone call, meeting? It might not even be email! Watch email productivity expert Marsha Egan give you some tips.

Email Productivity Video Tip #1 -What’s a Great Subject Line?

Spend a quick Inbox Detox video minute with email productivity expert Marsha Egan while she helps you create effective and efficient email subject lines. Do you know the secret to best email subject lines?

Emailing while on the Phone – NOT Smart!!!

We all have tried it. Knock off a few emails while on a phone call…

As Dr. Phil would say, “How’d that work for ya?”

Bottom line –It doesn’t work. Pick one or the other, just NOT BOTH!

OpenClips / Pixabay

 

With the exponential rise of email usage, many of us feel the need to do everything at once to keep it all under control. Unfortunately, multitasking is a myth, and as much as we’d like to, we can’t do two things well at once. Especially talking on the phone and managing email.

We’ve all been on a phone call when the other party was clacking away at his or her computer. Or, the reverse –we try to whittle away those email messages while talking on the phone, and then realize we didn’t hear what was said, and embarrassingly have to ask the caller to repeat his point.

Face it – people can’t do two things at once. We try, but it’’s physically impossible, just like we can’t be in two places at the same time. What happens inevitably is that we either do one of the two things very well, and the other poorly, or do only about a 50% job on both. Neither of these options bode well.

What some people call multitasking is actually shifting from one task to the other and back again. There are situations when that can work effectively, but combining telephone dialogue and the handling of email is not one of them. Because conversation between two people is fluid, it is a continual stream of engagement. To take your focus off the conversation and sneak a few email deletes takes your concentration from the dialogue, giving it less than 100% effort.

By not devoting your complete attention to that conversation, you risk lengthening the time of the call through unnecessary repeats or missed points of information. The person on the other end of the line can, in most cases, tell that you’re not fully engaged, and that can be seen negatively or even viewed as offensive behavior. Finally, the quality of your email handling is at risk because you’re not fully focused.

The strategy? The minute the phone rings, minimize or close down your inbox. Do the same when you decide to make a call. These simple steps can enable you to be fully focused on the subject at hand, and not distracted by that ever-growing inbox. (You can maximize it after the call is finished.)

The ability to focus in this fast paced world is an excellent career building strategy, and this applies to things as simple as telephone conversations.

So, when you’re on the phone, turn away from the computer. Shut your email down. Don’t even think of handling an email in the middle of a dialogue.

Your discussion will be more effective because you’re fully engaged. It most likely will be shorter because you heard everything that was said – the first time. And, perhaps most important, you won’t offend the caller.

OpenClips / Pixabay

Phone ringing? Shut that inbox down.