Two times is enough! Rounds of Email Messages, That Is…
Frustrated that things are not progressing fast enough on an issue or project? Too many emails? Responses not fast enough, or worse, off the mark?
Here’s your solution: Pick up the phone!
I like to call this the two ’round rule. Once each person has sent his or her second clarifying email on the subject, it’s time to talk. Simple as that.
Let’s remember that the more email without actual conversation, the less real communication is happening. We lose up to 80% of our communicating effectiveness when we lose voice inflection and body language. So it is no surprise that the more back and forth emails, the more chance for misunderstanding or even anger to evolve.
Picking up the phone does several things:
1. It allows your tone of voice to accentuate the important points of your discussion
2. It allows more communication. We talk 4 times faster than we write, so we can convey more information in the same time that it takes to compose an email message.
3. You’ll actually accomplish something!
And I didn’t say that you had to even connect with the person, voice mail allows a better communication than an email.
So, next time you feel frustrated with email ping pong, let your fingers do the dialing!
Want to leave a great impression with your email messages? Watch email productivity expert Marsha Egan as she shares 3 things you should never do in a message. It is career limiting, not to mention poor etiquette.
Here is today’s e-mail management tip:
Turn off all dings and flashes.
You have got to stop interrupting yourself, and the best way to do it is to turn off the dang dings. You should choose when you go in to get your e-mail messages, just like you choose when you go to your Postal Service mailbox to pick up your mail. The continual interruptions of those flashes and things are more toxic to your productivity than you know. Turn them off and see how much more work you get done… Then, let us know!
For your free resource, here is the link for an assessment of your emailing practices: http://InboxDetox.com/assess
What is your best e-mail. management productivity tip? Share it here..
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